CHINA SUPPLIER INFORMATION CHECKLIST BEFORE PAYMENT

Use to organize supplier names, quote scope, sample terms, payment details, and open questions before paying.

BUSINESS IDENTITY
[ ] Quotation company name recorded
[ ] Invoice company name recorded
[ ] Payment beneficiary name recorded
[ ] Different company or account names explained in writing
[ ] Email domain and business documents compared for consistency

PRODUCT AND QUOTATION
[ ] Exact product version and specification confirmed
[ ] Material, dimensions, customization, packaging, and labeling confirmed
[ ] MOQ, unit price, currency, and Incoterm confirmed
[ ] Included and excluded costs listed
[ ] Open details and possible price changes listed

SAMPLES AND PRODUCTION
[ ] Sample type identified: stock, similar, custom, or pre-production
[ ] Sample fee and shipping cost separated
[ ] Sample-to-bulk differences explained
[ ] Written approval reference defined
[ ] Bulk production changes require written confirmation

PAYMENT AND TIMING
[ ] Deposit coverage confirmed
[ ] Balance payment trigger confirmed
[ ] Lead-time starting point confirmed
[ ] Refund or cancellation terms recorded
[ ] Changed payment instructions explained in writing

SUPPLIER ROLE AND EVIDENCE
[ ] In-house processes identified
[ ] Outsourced processes identified
[ ] Product-specific workshop or production evidence requested
[ ] Technical replies checked for product specificity
[ ] Responsibility boundaries are clear

FINAL PAUSE CHECK
[ ] Product scope, quotation, payment details, sample basis, and open questions appear in one current written record
[ ] No unexplained mismatch remains before payment

BOUNDARY
This checklist organizes visible information and questions. It does not verify a supplier or prove factory capability, quality, delivery, or payment safety.

Buyer guides: https://gewuji.dev/buyer-guides/
Supplier Reply Review: https://gewuji.dev/supplier-reply-review/